FULTON COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

September 2, 2020

10:00 AM

 

Fulton County Government Center

TELECONFERENCE

141 Pryor Street SW

Atlanta, Georgia 30303

 

A G E N D A

 

CALL TO ORDER: Chairman Robert L. Pitts

 

ROLL CALL: Tonya R. Grier, Interim Clerk to the Commission

 

Robert L. Pitts, Chairman (At-Large)

Liz Hausmann, Commissioner (District 1)

Bob Ellis, Commissioner (District 2)

Lee Morris, Commissioner (District 3)

Natalie Hall, Commissioner (District 4)

Marvin S. Arrington, Jr., Vice-Chairman (District 5)

Joe Carn, Commissioner (District 6)

 

INVOCATION: Reverend Clifton Dawkins, Jr., County Chaplain

 

PLEDGE OF ALLEGIANCE:  Recite in unison

 

ANNOUNCEMENTS

 

PLEASE SWITCH ALL ELECTRONIC DEVICES (CELL PHONES, PAGERS, PDAs, ETC.) TO THE SILENT POSITION DURING THIS MEETING TO AVOID INTERRUPTIONS.

 

EVERY LOBBYIST, AS DEFINED IN SECTION 2-67 OF THE FULTON COUNTY CODE OF LAWS, WHO IS REQUIRED BY THE LAWS OF THE STATE OF GEORGIA TO BE REGISTERED WITH THE STATE MUST ALSO REGISTER WITH FULTON COUNTY FOR REGISTRATION INFORMATION, PLEASE CALL (404) 612-8200 OR GO TO THIS WEB ADDRESS: http://fultoncountyga.gov/images/stories/Lobbyist_Instructions.pdf

 

IF YOU NEED REASONABLE MODIFICATIONS DUE TO A DISABILITY, INCLUDING COMMUNICATIONS IN AN ALTERNATE FORMAT PLEASE CONTACT THE OFFICE OF THE CLERK TO THE COMMISSION.  FOR TDD/TTY OR GEORGIA RELAY SERVICE ACCESS DIAL 711. 

 


CONSENT AGENDA

 

 

Board of Commissioners

 

20-0585

Board of Commissioners

 

Adoption of the Consent Agenda - All matters listed on the Consent Agenda are considered routine by the County Commission and will be enacted by one motion.  No separate discussion will take place on these items.  If discussion of any Consent Agenda item is desired, the item will be moved to the Regular Meeting Agenda for separate consideration.

 

 

20-0586

Board of Commissioners

 

Proclamations for Spreading on the Minutes

 

 

Justice and Safety

 

20-0587

Superior Court Administration

 

Superior Court Administration requests approval to process outstanding and current Stericyle Inc. invoices via purchase order for medical waste pick up and removal services provided to the Fulton County Accountability Court/Drug Court, in an amount not to exceed $9,000.00, pending completion of the procurement process in FY20.

 

 

20-0588

Superior Court Administration

 

Superior Court Administration requests approval to process outstanding and current Southside Medical invoices via purchase order for medically assisted treatment services provided for Accountability Court/Drug Court Clients in an amount not to exceed $25,000.00 pending completion of the procurement process in FY20.

 

 

20-0589

Superior Court Administration

 

Superior Court Administration requests approval to process outstanding and current Reconnect Inc. invoices via purchase order for drug testing scheduling and client monitoring provided for Accountability Court/Drug Court Clients, in an amount not to exceed $20,000.00, pending completion of the procurement process in FY20.

 

 

 

 

 

20-0590

Juvenile Court

 

Request approval of the lowest responsible bidder - Juvenile Court, Bid #20ITB031120A-CJC, Accountability Courts Surveillance Officers in the amount of $18,465.00 with Living Invigorating Valuable Experiences, LLC (Atlanta, GA) to perform surveillance officer community supervision services effective upon execution of contract through June 30, 2021, with two renewal options. 100% grant funded.

 

 

20-0591

Juvenile Court

 

Request approval of the lowest responsible bidder - Juvenile Court, Bid #20ITB162521A-CJC, Drug and Alcohol Screen Confirmations, in the amount of $8,290.00 with Phamatech, Inc. (San Diego, CA) to perform drug and alcohol screen confirmations upon execution of contract through June 30, 2021 with two renewal options. 100% grant funded.

 

 

Open and Responsible Government

 

20-0592

Real Estate and Asset Management

 

Request approval of a change order less than 10% - Department of Real Estate and Asset Management, RFP #19RFP052019K-EC, Fulton County Justice Center Tower Duct System Cleaning-Phase II in the amount of $20,925.00 with AQS, Inc. dba Air Quality Systems (Norcross, GA), to modify the existing Scope of Work to expand the scope of work in the Duct Cleaning/ Encapsulation Contract for the Justice Center Tower. Effective upon BOC approval.

 

 

20-0593

Real Estate and Asset Management

 

Request approval to renew existing contracts – Department of Real Estate and Asset Management, Bid #19ITBC119850C-GS, Ballasts, Lamps, Light Fixtures and Related Supplies in the total amount of $98,312.00 with (A) Regency Lighting (Los Angeles, CA) in the amount of $48,250.00; (B) Voss Electric Co. d/b/a Voss Lighting (Marietta, GA) in the amount of $35,000.00; (C) Graybar (Norcross, GA) in the amount of $7,462.00 (D)Summit Lighting Solutions (Lawrenceville, GA) in the amount of $5,600.00; and (E) E. Sam Jones Distributor, Inc.(Atlanta, GA) in the amount of $2,000.00, to provide ballasts, lamps, light fixtures and related items for Fulton County facilities and parking lots. This action exercises the first of two renewal options. One renewal option remains Effective dates: January 1, 2021 through December 31, 2021.

 

 

 

 

20-0594

Real Estate and Asset Management

 

Request approval to renew existing contracts - Department of Real Estate and Asset Management, Bid #19ITBC117930C-GS, Janitorial Supplies and Equipment in the total amount of $28,100.00 with: (A) Southeastern Paper Group (Atlanta, GA) in the amount of $7,900.00; (B) People’s Janitorial Supplies (Forest Park, GA) in the amount of $10,500.00; (C) Associated Paper (Conyers, GA) in the amount of $3,800.00; (D) Office Depot, Inc. (Trail Boca Raton, FL) in the amount of $3,500.00; (E) Reliable Paper, Inc. (Acworth, GA) in the amount of $1,200.00; and (F) 5 Star Enterprises, Inc. (Atlanta, GA) in the amount of $1,200.00; to provide janitorial supplies & equipment for Fulton County facilities on an “as needed” basis. This action exercises the second of two renewal options. No renewal options remain.  Effective dates: from January 1, 2021 through December 31, 2021.

 

 

20-0595

Real Estate and Asset Management

 

Request approval to renew existing contracts - Department of Real Estate and Asset Management, Bid #19ITB119755C-GS, Tree Removal Services Countywide in the total amount of $120,000.00 with: (A) ArborServ, Inc. (Lithonia, GA) in the amount of $60,000.00; and (B) A White Meadows Co., Inc. (Sharpsburg, GA) in the amount of $60,000.00, to provide on-site tree removal services countywide under emergency/storm related situation or on an “as needed” basis. This action exercises the first of two renewal options. One renewal option remains.  Effective dates:  January 1, 2021 through December 31, 2021.

 

 

20-0596

Real Estate and Asset Management

 

Request approval to renew existing contracts - Department of Real Estate and Asset Management, Bid #19ITBC118616C-BKJ, Plumbing Supplies and Related Items in the total amount of $70,000.00 with: (A) Equiparts Corp, (Oakmont, PA) in the amount of $45,000.00; and (B) Home Depot U.S.A., Inc. (Atlanta, GA) in the amount of $25,000.00, to provide plumbing supplies and related items for Fulton County facilities on an “as needed” basis. This action exercises the second of two renewal options. No renewal options remain.  Effective dates: from January 1, 2021 through December 31, 2021.

 

 

 

 

 

 

 

 

 

20-0597

Real Estate and Asset Management

 

Request approval to renew an existing contract - Department of Real Estate and Asset Management, Bid #18ITB114227C-BKJ, Countywide Spot Cooler and Heat Pump Rental in the total amount of $50,000.00 with United Rentals (Cumming, GA), to provide on-site portable air cooled spot coolers and heat pump rental units with the necessary accessories for set-up at any designated Fulton County facilities on an “as needed” emergency basis. This action exercises the second of two renewal options. No renewal options remain.  Effective dates: January 1, 2021 through December 31, 2021.

 

 

20-0598

Real Estate and Asset Management

 

Request approval to renew existing contracts - Department of Real Estate and Asset Management, Bid #18ITB113773C-GS, Locks, Doors & Hardware Countywide in the total amount of $80,000.00 with: (A) DH Security Solutions (Atlanta, GA) in the amount of $40,000.00; and (B) Acme Security, Inc., (Smyrna, GA) in the amount of $40,000.00, to provide on-site locksmith services to include the installation of new locks and door hardware as required and to supply lock and door hardware for Fulton County facilities on an “as needed” basis. This action exercises the second of two renewal options. No renewal options remains.  Effective dates: January 1, 2021 through December 31, 2021.

 

 

20-0599

Real Estate and Asset Management

 

Request approval of a Resolution approving a Land Lease Agreement between Fulton County, Georgia, and the United States of America, acting by and through the Federal Aviation Administration, for the purpose of operating a low-level wind shear alert warning system onsite at the Camp Truitt Campus; authorizing the Chairman to execute a Land Lease Agreement; authorizing the County Attorney to approve the Land Lease Agreement as to form and make all necessary modifications thereto prior to execution; and for other purposes.

 

 

 

 

 

 

 

 

 

 

 

 

Regional Leadership

 

20-0600

Community Development

 

Request approval to terminate a contract between Fulton County and the City of Fairburn regarding 2018 Community Development Block Grant (CDBG) funds awarded for Infrastructure and Utility Relocation near Dodd Street in the amount of $162,487.00; Request approval to amend a separate and current 2019 contract with the City of Fairburn to transfer the aforementioned 2018 CDBG funds in the amount of $162,487.00 to perform Dodd Street Pedestrian Improvements, with a total project cost of $324,974.00. Authorize the County Attorney to approve the amendment as to form and make modifications thereto prior to execution by the Chairman.

 

 

20-0601

Community Development

 

Request approval to rescind the award of Community Development Block Grant (CDBG) funds to the City of College Park, Georgia, in the amount of $584,000.00 to use reprogrammed funds to demolish the Kathleen Mitchell School; and request approval to award the $584,000.00 reprogrammed CDBG funds to the City of College Park to improve the Charles E. Phillips Community Park and Neighborhood Center for design, build and the installation of the Charles E. Phillips Splash Pad.  Authorize the Chairman to disburse these funds, and execute and administer the contract for this Item. Effective upon approval for 24 months.

 

 

REGULAR MEETING AGENDA

 

Board of Commissioners

 

20-0602

Board of Commissioners

 

Adoption of the Regular Meeting Agenda.

 

 

20-0603

Clerk to the Commission

 

Ratification of Minutes.

 

Regular Meeting Minutes, August 5, 2020

Recess Meeting Post Agenda Minutes, August 19, 2020

 

 

20-0604

Board of Commissioners

 

Presentation of Proclamations and Certificates

 

 

PUBLIC HEARINGS

 

 

Board of Commissioners

 

20-0605

Board of Commissioners

 

Public Comment - Citizens are allowed to voice County-related opinions, concerns, requests, etc. during the Public Comment portion of the Commission meeting. Speakers will be granted up to two minutes each. Members of the public will not be allowed to yield or donate time to other speakers. The Public Comment portion of the meeting will not exceed 30 minutes at the Regular Meeting, nor will this portion exceed thirty minutes at the Recess Meeting.  Those who could not speak during Public Comment will be allowed to speak first at a subsequent Board meeting. For more information or to arrange a speaking date, contact the Clerk’s Office.

 

 

PRESENTATIONS TO THE BOARD

 

 

Metropolitan Atlanta Rapid Transit Authority

 

20-0606

Board of Commissioners

 

MARTA Quarterly Briefing

 

 

COUNTY MANAGER'S ITEMS

 

 

Open and Responsible Government

 

20-0607

County Manager

 

Presentation of COVID-19 Operational Response Update.

 

 

20-0608

County Manager

 

Request ratification of emergency procurement – County Manager, Countywide COVID-19 Emergency Procurements in order to respond to COVID-19 Outbreak.

 

 

 

 

20-0609

Finance

 

Presentation, review and approval of September 2, 2020 Budget Soundings

 

 

20-0610

Real Estate and Asset Management

 

Request approval to renew existing contract - Department of Real Estate and Asset Management, Bid#18ITB113411C-BKJ, Mail Services Operation in the amount of $318,625.68 with Moore Partners dba More Business Solutions (Peachtree Corners, GA), to provide operational management mail services for Fulton County agencies. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2021 through December 31, 2021.

 

 

20-0611

Real Estate and Asset Management

 

Request approval to renew existing contracts - Department of Real Estate and Asset Management, Bid# 19ITBC118608C-BKJ, HVAC Equipment and Parts in the total amount of $70,000.00 with: (A) Johnstone Supply of Atlanta (Norcross, GA) in the amount of $35,000.00; (B) F. M. Shelton, Inc. (Atlanta, GA) in the amount of $25,000.00; and (C) United Refrigeration, Inc. (Pittsburgh, PA) in the amount of $10,000.00, to provide HVAC equipment and parts for Fulton County facilities on an “as needed” basis. This action exercises the second of two renewal options No renewal options remain. Effective dates: from January 1, 2021 through December 31, 2021.

 

 

20-0612

Real Estate and Asset Management

 

Request approval  to renew existing contracts - Department of Real Estate and Asset Management, Bid#19ITB117036C-GS, Countywide Solid Waste Disposal and Recycling Services in the total amount of $914,000 with: (A) Latham Home Sanitation Company, Inc. (Loganville, GA) in the amount of $501,000; (B) Advanced Disposal Services of Atlanta, LLC (Smyrna, GA) in the amount of $252,000; and (C) Georgia Waste Systems, Inc., dba Waste Management, Inc. (Lake City, GA) in the amount of $161,000, to provide landfill solid waste disposal; and single stream recycling services for Fulton County facilities. This action exercises the second of two renewal options. No renewal options remain.  Effective dates: January 1, 2021 through December 31, 2021.

 

 

 

 

 

 

 

 

20-0613

Real Estate and Asset Management

 

Request approval to increase spending authority - Department of Real Estate and Asset Management, Bid#19ITB120487C-MH, Generator System Maintenance and Repair Services in the amount of $25,000 with Power & Energy Services, Inc. (Powder Springs, GA), to provide additional on-site preventive generator system maintenance and repair services for Fulton County. Effective upon BOC approval.

 

 

20-0614

Real Estate and Asset Management

 

Request approval of Guaranteed Maximum Price (GMP) - Department of Real Estate and Asset Management, RFP#20RFP011320K-DB, Construction Management at Risk Services for the Renovation and Refurbishment of the Restrooms and Common Areas in the Fulton County Government and Judicial Center Complexes - Phase I in the amount of $10,548,216.00 with H.J. Russell & Company (Atlanta, GA), to provide Construction Phase Services for the Renovation and Refurbishment of the Restrooms and Common Areas in the Fulton County Government and Judicial Center Complexes. Effective upon issuance of Notice to Proceed for 730 calendar days or completion of construction project.

 

 

20-0615

Real Estate and Asset Management

 

Request approval to renew existing contracts - Department of Real Estate and Asset Management, Bid #18ITB113834C-GS, Preventive and Predictive Maintenance Services for Chillers in the total amount of $334,338.00 with: (A) Mechanical Services, Inc. (Hapeville, GA) in the amount of $111,446.00; (B) Mann Mechanical Company, Inc. (Avondale Estates, GA) in the amount of $111,446.00; and (C) Johnson Controls, Inc. (Roswell, GA) in the amount of $111,446.00, to provide on-site preventive and predictive maintenance services of chillers at all County facilities. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2021 through December 31, 2021.

 

 

20-0616

Real Estate and Asset Management

 

Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, Bid #20ITB125327C-CG, Portable Moving and Storage Unit- Rental in the amount of $45,397.60, with Units Atlanta, LLC. (Austell, GA), to provide portable moving and storage unit rental for Fulton County facilities. Effective upon execution of contract through December 31, 2020, with two renewal options.

 

 

 

 

20-0617

Real Estate and Asset Management

 

Request approval to increase spending authority - Department of Real Estate and Asset Management, Bid #19ITB120358C-GS, Fire Sprinkler Protection System Maintenance Services in the total amount of $83,000.00 with: (A) VSC Fire & Security, Inc., Inc. (Norcross, GA) in the amount of $39,000.00 to cover the cost for unexpected major sprinkler heads replacement at the Fulton County Public Safety Training Center; and (B) Central Fire Protection, Inc. (Conyers, GA) in the amount of $44,000.00 to cover the cost for immediate replacement of an burned pump motor and obsolete controller at the Fulton County Public Safety Building. Effective upon BOC approval.

 

 

20-0618

Information Technology

 

Request approval of a recommended proposal - Department of Information Technology, 20RFP124554B-VF, Homestead Tax Exemption with Tyler Technologies (Moraine, OH) in the amount of $29,325.00 to provide Homestead Exemptions Verification Services. Effective upon execution of contract through December 31, 2020 with three renewal options.

 

 

Justice and Safety

 

20-0619

Superior Court Administration

 

Request approval to award a contract without competition - Superior Court Administration, Solicitation# 20SS072220A-CJC, Fulton County's Justice and Mental Health Collaboration Project (GMHCP) in the amount of $116,047.00 with Applied Research Services, Inc. to provide data analysis, evaluation services and expertise. This agreement is funded through the Bureau of Justice Assistance(“BJA”) Grant (Award#2018-MO-BX-0041) and may be renewed for two one-year terms, coinciding with and contingent upon continued grant funding and the approval of the Board of Commissioners. Effective upon BOC approval.

 

 

Health and Human Services

 

20-0620

Public Works

 

Request approval of cooperative purchasing - Department of Public Works, Gwinnett County ITB Contract BL043-17, Photographic Project Documentation in the amount not to exceed $348,475.00 with Integrated Documentation Services, LLC, d/b/a Multivista Southeast (Peachtree Corners, GA), to provide project progress updates via photographs, videos, and live-streaming media services necessary for the Big Creek Wastewater Reclamation Facility (WRF) Expansion; effective upon issuance of Notice to Proceed for the project duration of 46 months.

 

Arts and Libraries

 

20-0621

Library

 

Request approval of an increase in spending authority - Fulton County Library System, RFP#11RFP78732K-NH, Furniture, Fixtures and Equipment (FF&E) Consultant Services for the Library Capital Improvement Program (CIP), Phase II in the amount of $74,660.00 with Hillsman, Inc. (Alpharetta, GA), to provide additional design services, miscellaneous furniture procurement, furniture logistics and related owner controlled contingency.

 

 

20-0564

Arts and Culture

 

Request approval of a Resolution establishing the Fulton County Poet Laureate and naming the inaugural Fulton County Poet Laureate, Dr. Karen J. Head.  (HELD ON 8/19/20)

 

 

COMMISSIONERS' ACTION ITEMS

 

 

Board of Commissioners

 

20-0622

Board of Commissioners (Pitts)

 

Request approval of a Resolution in support of the continuing transition of the Fulton County Board of Health; and for other purposes.

 

 

COMMISSIONERS' PRESENTATION AND DISCUSSION ITEMS

 

Board of Commissioners

 

20-0623

Board of Commissioners (Carn)

 

Discussion:  Census Update

 

 

20-0625

Board of Commissioners (Arrington)

 

Discussion:  Update of activities of the City of Atlanta and Fulton County Recreation Authority (AFCRA).  

 

 

 

 

EXECUTIVE (CLOSED) SESSION

 

Board of Commissioners

 

20-0626

Board of Commissioners

 

Executive (CLOSED) Sessions regarding litigation (County Attorney), real estate (County Manager), and personnel (Pitts).

 

 

ADJOURNMENT